Administrative Assistant

NATIONAL OCCUPATION CODE         13110

POSITION TYPE                           FULL-TIME

JOB SUMMARY

The Administrative Assistant will provide administrative and clerical support as needed in an effective and efficient manner within CAHRD’s main Executive Office and will be privy to confidential information.

RESPONSIBILITIES AND TASKS

• Must be organized with excellent administrative skills.
• Must be able to work in a team environment and be able to relate well to a wide range of users.
• Maintains electronic filing systems with detailed information, including preparing records for archiving.
• Responsible for assembling, cataloguing, and managing CAHRD historical information.
• Able to evaluate, select, retrieve and arrange materials as needed; ability to answer enquiries.
• Sort all papers alphabetically or as required, according to content, dates, significance etc.
• Create or update records with new files and information.
• Store all paperwork in designated places securing the important documents.
• Enter paperwork into an electronic system by scanning and data entry.
• Responds to all requests to access files and keeps logs of borrowed documents.
• Able to follow existing policies and maintain confidentiality to safeguard data and information.
• Establishes and maintains filing databases, routine records, mailing lists.
• Maintains and updates policies as directed.
• Assists with maintaining office equipment and other supplies as required.
• Responds to all enquiries in a professional and courteous manner as needed.
• Assists with preparing for all board meetings and events as needed.
• Assists the Executive Assistant and Director of Human Resources as required.
• Assists with managing the company vehicles including regular maintenance.
• Other duties as assigned.

EDUCATIONAL BACKGROUND

• Certificate or Diploma in Business Administration, minimum 1 year experience as an assistant or secretary (equivalent combination of post-secondary education and work experience will be considered).
• Must demonstrate high or advanced level of proficiency in basic office skills required for the position:
  • MS Word, MS Excel, MS Outlook, Grammar, 45 WPM
• Advanced knowledge of routine administrative or operational processes is required.

APPLICATION PROCESS 

Mandatory administrative testing required. Submit your cover letter and resume to employerrep@abcentre.org.

Preference will be given to Indigenous candidates (Status, Non-status, Métis, or Inuit). Only those selected for an interview will be contacted.