Published: April 13, 2017
Location
Job Type
Department
Employment Services
Job Order Number
27582
Application Deadline
Wednesday, April 26th, 2017
Salary/Wage
DOQ
Position Type
Permanent

Description

ORDER DATE..................................:      April 13, 2017

JOB TITLE........................................:      PAYROLL & BENEFITS ADMINISTRATOR

NATIONAL OCCUPATION CODE.:         1432

NUMBER OF POSITIONS..............:        1

POSITION TYPE.............................:        PERMANENT, FULL-TIME, 40 HOURS/WEEK

An organization that provides the province’s leading education, administration, technology, language and culture services to First Nations schools in Manitoba is seeking a full time Payroll & Benefits Administrator.

 AUTHORITY

The Payroll & Benefits Administrator works under the supervisory function of the Assistant Director of Finance and Human Resources Manager.

PURPOSE

The Payroll & Benefits Administrator functions as a member of the Finance and Human Resources department and is responsible for providing administration of employee data including compensation, benefits, payroll and pensions of the organization. The Payroll & Benefits Administrator assists the Director of Finance, Human Resources Manager with the day-to-day and monthly entries in the Sage 300 accounting system, and Sage HRMS.

SPECIFIC RESPONSIBILITIES

Payroll

  • Responsible for entering, updating and maintaining personnel data for employees;
  • Responsible in assisting in the preparation and processing of bi-weekly payroll for the employees;
  • Ensure that employees are paid on time and correctly as well as ensuring the source deductions are remitted on time;
  • Review and ensure accuracy of approved timesheets;
  • Track and deduct correct amounts of all garnishments and other special payroll deductions (e.g. employee advances);
  • Records of Employment are completed accurately and timely according to regulations and provided to former employee in a timely manner;
  • Benefit deductions reflect vendor invoices;
  • Pension amounts are correctly deducted;
  • All suspense accounts are reconciled on a timely basis;
  • Pay stubs are distributed to employee’s bi-weekly;
  • Journal entries are made as required;
  • Add accounts to Sage 300 as requested;
  • Ensure all computerized accounting data re: payroll is properly saved on the finance server and backed up on hard drive;
  • Manage and maintain employee confidence with all employees;
  • Answers specific employee inquiries with regards to payroll;
  • Create and maintain all employee records in Sage 300 Payroll module;
  • Create and maintain a filing system for payroll documents supporting financial transactions;
  • Assists with accounts receivable, payables and special projects, as necessary.

Benefits

  • Assist in administration of the organization's benefits of health, pension and employee assistance program;
  • Receive benefit enrollment forms and ensure they are accurately filled out;
  • Complete electronic enrollment of employee benefits forms to appropriate benefits carriers in a timely manner;
  • Mail out of all completed benefits documentation to appropriate benefits carriers;
  • Provide enrollment verification documentation to Human Resources;
  • Maintain employee benefits systems and ensure benefits changes are entered appropriately in payroll system for payroll deduction;
  • Assist employees with filling out forms for health, dental, life and other related benefit claims;
  • Verify the calculation of the monthly premium statements for all group insurance policies and maintain statistical data relative to premiums, claims and costs. Resolve administrative problems with the carrier representatives;
  • Reconcile account balances for the purpose of maintain accurate account balances and complying with related policies, practices, and/or regulations;
  • Inform personnel and/or carriers and/or financial institutions regarding required documentation and/or procedures for the purpose of conveying information necessary to complete transactions

QUALIFICATIONS

Education & Experience

  • Minimum Degree or Diploma in Business Administration/Finance, or a combination of education and experience in payroll/accounting/benefits administration;
  • Must have working experience with the following computer programs:
  • Sage 300 for windows;
  • Sage HRMS;
  • Payroll Module;
  • General Ledger
  • Excellent skills using MS Word, Excel, and Internet Explorer;
  • Strong skills using and understanding the flow of transactions in an integrated and automated payroll accounting system, specifically Sage 300 Payroll module and Sage HRMS database;
  • Experience in electronic benefits enrolment an asset.

Personal

  • Ability to maintain confidentiality and exercise extreme discretion;
  • Excellent problem solving/judgment skills, and high level of attention to detail and accuracy;
  • Strong organizational skills, and the ability to work under pressure;
  • Ability to work independently with minimal supervision, and as a member of a multi-disciplinary team of professionals;
  • Ability to relate to and communicate well with others;
  • Ability to deal with highly confidential and sensitive matters; must sign an oath of confidentiality agreement;
  • Ability to understand and follow specific instructions and procedures;
  • Ability to perform simple accounting procedures;
  • Experience working with First Nations in the field of education would be preferred;
  • Excellent interpersonal and cross-cultural skills to work in a First Nations environment
  • Fluency in a First Nations language is considered an asset;
  • Appreciate and respect for First Nations education reform strategies.
  • Strong time management skills and professionalism;
  • Satisfactory criminal and child abuse record check clearance;
  • Adhere to the organization's policies and administrative procedures with specific attention to attendance and professional ethics.

Please contact (CAHRD) Centre for Aboriginal Human Resource Development at 204-989-7110 for more details. 

This job advertisement has been provided by an external employer/partner. (CAHRD) Centre for Aboriginal Human Resource Development is not responsible for the accuracy, authenticity or reliability of the content.